Minutes of the KPFK Local Station Board Meeting of 5/27/2004 An adjourned meeting of the KPFK Local Station Board was held on Thurday, May 27, 2004, at 7:00 p.m., at CARECEN (Central American Resource Center), 2845 West 7th Street, Los Angeles, CA 90005-3907. No minutes were approved. Twenty-three Members present, constituting a quorum: Grace Aaron, David Adelson, Maria Armoudian (late), Sara Amir, Marie Deary (late), Jim DiEugenio, Nile ElWardani (late), Israel Feuer, Bill Gallegos, Eva Georgia, Jan Goodman, Terry Goodman, Jane Hallaren, Alan Minsky (left early), Ed Pearl, Margaret Prescod, Leslie Radford, Julie Rodriguez, Madeleine Schwab, Fernando Velazquez, Donna Warren, Harrison Weil, Don White Two Members absent: Sherna Gluck, Sonali Kolhatkar Chair: Don White Authority and Notice: This meeting was a continuation of the LSB meeting of May 8, 2004, held at the Woodruff Community Church in Long Beach, called at a date, time, and location determined by the Chair pursuant to a resolution adopted at that meeting. Notice was posted on the KPFK website beginning on May 20, 2004 (APPENDIX A). Announcements were broadcast beginning 7 days before the meeting, pursuant to the schedule recommended in the Foundation Bylaws. Jack VanAken recorded the meeting, and an audio version is available for posting on the KPFK website. Bracketed numbers in these minutes refer to section starts in the elapsed timings of nine MP3 format audio files, named by date and sequentially numbered. The meeting was called to order at approximately 7:13 pm [27may04lsb1.mp3, 4:04]. Julie Rodriguez volunteered to serve as Timekeeper and Maria Armoudian volunteered to maintain the discussion stack. A proposed agenda was distributed to Members in advance of the meeting and further distributed to the kpfklsb_announce list (APPENDIX C). There was discussion of the agenda. The agenda was amended and approved. [17may04lsb2.mp3, 2:50] Motion from J. Goodman Resolved, That the times indicated on the agenda shall be times for the Timekeeper to alert us, in response to which the body may vote to extend. Motion PASSED by a show of hands. 9 YES 2 NO There were no minutes ready for approval. The LSB heard a report from the KPFK General Manager. No written copy was provided [6:43]. Maria Armoudian arrived at 7:37. Nile ElWardani arrived at 7:45. Marie Deary arrived at 7:47. The LSB heard a report from the Finance Committee [15:57]. A fifteen-page "Budget Proposal for KPFK LSB" was distributed as a joint submission by the KPFK Management Team and the Committee. The Proposal had four parts: 1) Committee Report of May 25, 2004 2) Four Resolutions for the LSB to Consider 3) Proposed Itemized Budget 4) Notes to the Budget by the Business Manager The resolutions of Section Two were presented. Announcement was made that the next meeting of this committee would be on June 22, 2004, at KPFK, beginning at 8:00 pm. Motion from Radford [27may04lsbpt3, 13:38] that all four recommendations of the Finance Committee be approved, to wit: Resolved: 1) The KPFK LSB requests its directors to consult with directors from other stations to draw a motion about the following issue: The KPFK LSB requests an accounting of past loans incurred by the National Office from KPFK dating from January of 2002 to the present. The KPFK LSB then requests that this sum be deducted over time according to an agreed upon formula between the two Boards from the CSA. 2) The KPFK LSB requests of their PNB Directors to bring the following recommendations to the next PNB meeting: The KPFK LSB requests that the Executive Director requests that each of the five station LSB's and GM's collaborate on developing a specific plan to handle both surpluses and shortfalls in annual budgets. The finance committee requests that the budget approval process be attached to the approval of this resolution. 3) The Finance Committee of the KPFK LSB requests the creation of a Development Committee to merge with the existing Finance Committee so that the raising of revenues for KPFK can be dealt with in a more coordinated and comprehensive manner with the committee. 4) The KPFK LSB asks its directors to discuss the following motion with directors from other stations and move that it be adopted at the next PNB meeting: Whereas stations send a sizeable percentage of all they raise during fund drives to the national office for central services even when the drives exceed the goals and even though the national office does not provide additional services when the goals are exceeded; and whereas this situation undermines staff motivation to excel; be it resolved that stations shall retain all the funds they raise in excess of goals in the budget. Motion PASSED by roll call vote [27may04lsbpt8, 16:06] 18 YES (Aaron, Adelson, Amir, Deary, DiEugenio, Gallegos, J. Goodman, T. Goodman, Hallaren, Prescod, Pearl, Radford, Rodriguez, Schwab, Velazquez, Warren, Weil, White) 0 NO 2 ABSTAIN (ElWardani, Feuer) There was discussion on the motion. The motion was amended with committee approval and considered as tabled until after public comment. Point of order by T. Goodman [27may04lsbpt3, 17:22] Only one motion should be before the body at a time. Well taken. Motion by Radford to table until after public comment [27may04lsbpt4, 0:22] Motion PASSED by a show of hands. 16 YES 0 NO The Programming Oversight Committee re-submitted its "Motion on Charge and Scope of the Programming Oversight Committee," which was initially introduced and then tabled until after public comment on May 8, 2004 [27may04lsbpt4, 1:30] Motion from the Programming Oversight Committee Whereas, It is the duty of the LSB "to work with station management to ensure that station programming fulfills the purposes of the Foundation and is responsive to the diverse needs of the listeners (demographic) and communities (geographic) served by the station, and that station policies and procedures for making programming decisions and for program evaluation are working in a fair, collaborative and respectful manner to provide quality programming," Therefore, The four voting members of the committee resolve that the charge of the Program Oversight Committee is the following: 1) It is the responsibility of the PrOC to review the policies and procedures developed by the iPC or any subsequent, independent PC to assure that they are in conformity with the Pacifica Mission, diversity goals and FCC regulations, 2) As part of its obligation to assure that the station policies and procedures for making programming decisions and for program evaluation are working in a fair, collaborative and respectful manner, the PrOC should serve as a kind of "ombuds" role to deal with differences and/or grievances between the Program Director and the iPC and to assure an avenue for resolution if and when there is an unresolved conflict between the Program Director and/or the iPC and a current or prospective programmer. 3) The Members further recommend that the Structure Committee and Outreach Committee should work collaboratively to make recommendations to the LSB on the composition of the Community Advisory Board (CAB), whose role is to perform community needs assessment. (This suggestion was forwarded to the Structure Committee. It passed such a resolution.) Motion subsequently REFERRED back to committee. There was further discussion of the motion. Point of Procedure from Amir [9:20] Wasn't discussion of this item completed on May 8th? Not well taken. Further discussion was considered tabled until after public comment as there was no motion to extend debate. There was further discussion of the motion. Without objection, discussion was limited to two minutes per speaker. Motion to amend from El-Wardini [14:21] Resolved, that the words "in regards to programming" be added after "needs assessment" in section 3 of the resolution. Subsidiary motion MOOTED by subsequent referral of main motion to committee. Substitute motion from T. Goodman [27may04lsbpt5, 9:00] Whereas, It is the duty of the LSB "to work with station management to ensure that station programming fulfills the purposes of the Foundation and is responsive to the diverse needs of the listeners (demographic) and communities (geographic) served by the station, and that station policies and procedures for making programming decisions and for program evaluation are working in a fair, collaborative and respectful manner to provide quality programming," Therefore, The duties of the Programming Oversight Committee shall include: 1) To review the policies and procedures developed by the iPC or any subsequent independent Program Council and the policies and procedures developed by station management to ensure that they are in conformity with the Pacifica Mission, diversity goals, and FCC regulations. Subsidiary motion MOOTED by subsequent referral of main motion to committee. Motion to refer main motion back to committee from Amir [12:15] Motion PASSED [18:00] 13 YES 6 NO Point of order from Adelson The motion to refer was not seconded. Not well taken. The motion was seconded. Substitute motion from Radford to refer only parts 1 and 2 back to committee [17:00] Motion FAILED for lack of a second and was ruled out of order. The Structure Committee re-submitted the motions initially introduced and then tabled until after public comment on May 8, 2004, less its resolution on the CAB, which was withdrawn as mooted [27may04lsbpt6, 0:00]. There was additional discussion on the motions. Motion from the Structure Committee Resolved, That committees bring policy recommendations and a general implementation plan to the LSB for approval. If approved, committees are empowered to fulfill the plan. Further Resolved, That potential voting members may be nominated by the committee or the LSB but must be elected by the LSB. Motion presumed tabled until after public comment. Motion from the Structure Committee Resolved, policies and procedures related to the workplace that are not covered by the union contract, including but not limited to temporary and volunteer staff. Motion presumed tabled until after public comment. Motion from the Structure Committee Resolved, That a standing advisory committee shall be established to be named the Committee on the Arts, that the initial membership of the committee shall be five LSB Members elected by STV, that the convener of the first meeting shall be the Member receiving the most votes, and that the duties of this committee shall include: a) To explore and make recommendations to the LSB in order to provide an outlet for the creative talents of the community. Motion presumed tabled until after public comment. Motion from the Structure Committee Resolved, That the duties of the KPFK LSB Structure Committee shall include: a. To develop and recommend processes for the functioning of the LSB and its committees, including but not limited to matters related to committee membership, meeting times, meeting locations, and other procedures, b. To recommend the establishment of committees and draft appropriate language for consideration by the LSB, upon the request of any LSB member, and c. To perform other such related tasks as the LSB may assign and to report and recommend to the LSB as circumstances require. Motion presumed tabled until after public comment. Motion from the Structure Committee Resolved, That the KPFK Local Station Board shall hold a regular meeting each calendar month, that it shall alternate its meetings between a weekday evening and a weekend day, that in even months it shall meet on the first Thursday evening of the month, beginning at 7 pm, and that in odd months it shall meet on the second Sunday of the month, beginning at 1 pm. Motion presumed tabled until after public comment. Motion to table from Aaron [11:19] Motion ruled out of order, as maker was not on the discussion stack. Motion from El-Wardani to go directly to public comment [16:40]. Motion FAILED for lack of a second. Point of order from Warren [17:57] Committees should be asked if it is possible to table their reports or if they have to be heard by the body. Not well taken. The question has already been asked. Point of order from T. Goodman [27may04lsbpt7, 0:37] The motion on committee composition passed by the LSB on May 8, 2004 was in conflict with the Foundation Bylaws in its requirement of a public vote and constitutes a continuing breach. That motion should be ruled null and void so that a proper substitute may be offered by the original maker. Well taken. The motion on committee composition previously passed is null and void and a substitute is in order. Motion from Prescod (as amended) [2:20] Resolved, All members of the LSB who are ready to serve should be a voting participant on LSB committees. In order to facilitate this process be it so moved that the the number of voting LSB members to LSB committees be increased from the present number of five to seven voting members. Not all committees need to have the same number of voting LSB members, some committees may have more LSB members than others based on member interest. LSB members can volunteer to serve on committees, but as a voting member must commit to serve on those committees in order for quorum guidelines to be set and to avoid 'floating membership'. Voting on whether or not an LSB member can serve on committees should only take place if necessary, that is if the number of LSB members who want to serve is more than the present proposed number of seven. New voting members should be able to function as full voting members of LSB Committees at the next scheduled round of committee meetings after May 27, 04. If a vote is needed, LSB members can self nominate and an election held at the LSB meeting of May 27, 04, using the STV method. Priority should be given to those LSB members who are not now voting members of any of the LSB committees. As elected members of the LSB, participation on national committees should not be a reason not to be allowed to serve on already established LSB committees. Further Resolved, That LSB Members who are presently not on any committee at all be allowed to sign up for up to two committees. Motion PASSED by a show of hands [27may04lsbpt9, 6:15] 17 YES 1 NO Motion presumed tabled until after public comment. Motion to amend by J. Goodman [27may04lsbpt7, 7:13] The addition of a final sentence to the main motion was proposed and accepted as a friendly amendment. Point of order from T. Goodman [11:20] The Secretary does not have the text of the pending motion, and the vote might best be postponed until after public comment. Well taken. There was discussion on the scheduling of the June regular meeting. There was general agreement that the meeting should be scheduled for Saturday, June 19 2004, beginning at noon, at a location to be determined by the Chair. There was a period of public comment beginning at 9:27 pm [27may04lsbpt8, 0:29] (APPENDIX D). Alan Minsky left the meeting at approximately 9:30 pm (warning was given in an announcement during roll call). Items tabled until after public comment were taken up for vote [27may04lsbpt8, 15:30] Motion from Warren [27may04lsbpt9, 0:00] Resolved, That the KPFK LSB appoves the budget provisionally. Motion PASSED by a show of hands YES 17 NO 1 It was explained by the Finance Committee that "provisionally" means that the budget is to be revisited in three months. At approximately 9:56 pm, the meeting was adjourned to Saturday, June 19, 2004, beginning at noon, at a location to be determined by the Chair, for continuation of the agenda. Terry L. Goodman KPFK LSB Secretary These minutes were approved on 1/10/05. APPENDIX A - Website Meeting Notice Local Station Board Meeting Thursday, May 27, 2004 at 7:00 pm The next KPFK Local Station Board [LSB] meeting will be Thursday, May 27, 2004 at 7:00 p.m. Location: CARECEN [Central American Resource Center] 2845 West 7th Street near Hoover Directions: Driving east on Wilshire Blvd., you drive past Vermont and continue on to Hoover, with Lafayette Park on your left. Turn right on Hoover and go one block to West 7th. Turn right on 7th and CARECEN is immediately on your right. Ref: http://www.kpfk.org/lsb/announcements.html APPENDIX B - Internet List Meeting Notice NOTICE OF MEETING - KPFK LSB, MAY 27, 2004 An adjourned meeting of the KPFK Local Station Board has been scheduled for Thursday, May 27, 2004, at 7:00 p.m, at CARECEN (Central American Resource Center), 2845 West 7th Street, Los Angeles, CA 90005-3907. This meeting will continue the session started on May 8, 2004. Directions: Driving east on Wilshire from Normandie, you'd drive past Vermont and continue on to Hoover, with Lafayette Park on your left, then turn right on Hoover and go one block (past Sunset Place) to West 7th, then turn right on 7th and CARECEN would be immediately on your right on the north side of the street. Detailed directions are available through http://www.mapquest.com, and vary depending on your starting location due to several nearby freeways. For example, From the I-10 East, you'd take the Vermont Exit and go north. From the I-10 West, you'd take the CA-110/Harbor Fwy exit to go west on Pico. From the 101 North, you'd merge onto CA-110 South, exit on 8th and go west. From the 101 South, the nearest exit is Benton Way, but there are several turns thereafter. LSB and LSB Committee meetings are announced on a page linked from the main KPFK webpage at http://www.kpfk.org. APPENDIX C - Agenda Date: Thu, 27 May 2004 11:51:44 -0700 From: Terry Goodman <tiji@flex.com> Subject: KPFK LSB Agenda for May 27, 2004 KPFK LOCAL STATION BOARD MEETING AGENDA * DRAFT SUBJECT TO FINAL APPROVAL * Date: Thursday, May 27, 2004, 7:00 p.m. Location: CARECEN (Central American Resource Center), 2845 West 7th Street, Los Angeles, CA 90005-3907. CONTINUING AGENDA OF THE ADJOURNED LSB MEETING IN LONG BEACH ON MAY 8, 2004 MEETING OF MAY 27, 2004 --- CARECEN -- 7TH & hOOVER --- 7:00 P.M. --[Adjourned meeting called by chair] I. Call to Order, Call of the Roll, Welcome & Thank You's, Review of Continuing Agenda, Approval of Minutes [ 4 minutes] II. Brief Remarks by the Chair [2 minutes] III. General Manager's Report [12 minutes] IV. LSB Committee Reports (a) Finance [ Budget] (b) Programming Oversight (c) Structure {d) Management Evaluation (e) Outreach [We will bring off the table the motions which these committees moved at the Long Beach meeting. They have been moved and seconded. We will have debate and then take public comment just before voting. [40 mins] V. [revisit] Margaret Prescod Motion on "Composition of LSB Committees" [10 minutes] VI Public Comment [30 minutes] VII. Voting on pending motions from committees [15 minutes] VIII. Sonali's Motion [10 minutes] IX. Fee Waivers Motion [Radford] (10 minutes) X. Motion on Banned & Fired [Radford] (10 minutes) XI. PNB Meeting in Houston (15 minutes) XII. Community Advisory Boards [Gallegos/Radford] [12 minutes] XIII. New Business: Adelson Proposal on Weekly Radio Reports & Goodman Proposal on Public Posting of Committee Meetings. [15 minutes] XIV. Next Meeting [date, time, venue] Announcements, Evaluation, Adjournment [4 minutes} Terry L. Goodman Secretary, KPFK LSB (for Chair, Don White) ----- APPENDIX D - Summary of Public Comments This report on public comments has been prepared by the Secretary and is attached to the minutes for general reference. Inclusion of this report is no representation from the LSB or the speakers mentioned as to its accuracy or completeness, nor is it an endorsement of any content herein. Kei [27may04lsbpt8, 0:29] "What exactly is an 'administrative expense' of $543,000?" We need sufficient financial transparency to know if there is an outside corporation involved or contracted by the PNB, to protect against corruption. What kind of expense falls under 'Development?' What kind of expense falls under 'Programming?' The budget should be written so that listeners can understand it. Myla Reson "It's my understanding that there's no procedure in place..." General Manager's reports need to be in writing. Committee meetings need to be posted on the KPFK website. There should be an investigation of decision-making and rationale behind the installation of metal doors at the station. The apparent lack of follow-up procedures to resolve situations that prompt management to ban individuals from the station has left my status unclear and unresolved for too long and for no good reason. The Workplace Issues Committee being proposed could establish fact-finding and notification standards for this as well as procedures regarding such issues as claims of harassment. Steve Brown "I hope that you'll consider giving that little extra space to the Archives, since it it's not being used at this time." On the Finance Committee proposal to retain income raised in excess of budgeted goals, I wonder if fund raising goals might then be reduced in order to retain more income. Margot Eiser "Do not forget the spirit of the organization..." People are being cut off by time pressures. Don't use Robert's Rules of Order as a weapon to suppress discussion. There should be voice votes on all resolutions so that LSB Members are accountable. John Doe #2 "There was a failure of the back door on Saturday last year." The metal doors were intended to increase security for our volunteers. The leasing out of our sideband reduces main signal audio quality with compression distortion. Arturo Lemus LSB Members should be encouraged to report to listeners on the air how they think governance is progressing and how we should move forward a little bit faster, maybe just a few minutes at a time over many days rather than as an hour program. Maybe this would encourage new people to become involved and help get more of a democratic thing going on. Randy Smith "We must have a CAB that among other things may review programming policy and must do community needs assessments." If we don't have such a body meeting at regular intervals, we are in violation of CPB requirements and ineligible for their funding. Presumably, the LAB was our CAB, and should not have been dissolved. Since the iPC was created by the LAB, it could be considered a committee of the CAB. Since the iPC has had meetings and the dissolved LAB has not, the iPC should be recognized as KPFK's pro-tem Community Advisory Board. ###